EMP501 – Employment Reconciliation Declaration

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What Is It?

It involves an employer submitting an accurate Employer Reconciliation Declaration (EMP501), Employee Tax Certificates [IRP5/IT3(a)s] to be issued and if applicable, a Tax Certificate Cancellation Declaration (EMP601).

The three elements that must reconcile in order for your submission to be successful are the:

  • Monthly Employer Declarations (EMP201s) submitted.
  • Payments made (excluding penalty and interest payments).
  • IRP5/IT3(a)s generated – PAYE, SDL and UIF values.

Who Is It For?

All companies who are registered for PAYE/UIF/SDL (EMP201).

When And How Should Submissions Be Made?

Reconciliation declarations should be submitted twice during year of assessment, for the:

  • Interim period – which is for the six month period 1 March to 31 August.

– Submission period: Middle Sept to 31 Oct.

  • Annual period – which if for the full year 1 March to 28/29 February.

– Submission period: Middle April to 31 May.

Completing your reconciliation online is the quickest, easiest and most convenient option. You can use either:

  • e@syFile™ Employer or
  • If you have 50 IRP5/IT3(a)s or less, use eFiling.

Copies of all declarations submitted and related supporting documents (relevant material) must be kept for five years.

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